August 7, 2015 – We often assume that rising IT costs are inevitable = like growing older, but without the birthday cake. But in the IT world, as time has progressed, we’ve actually benefited from improved, more efficient, and more cost-effective technology. And with the increasing innovations of IT infrastructure, there have also been cost saving advancements, as well. Meaning, your IT costs don’t have to tick upwards. And if they have, you can stop that trend right now.
Here are three easy steps you can take to immediately reduce your IT costs:
Step 1: Audit your software.
So many companies overprovision and pay for software licenses they’re not using. If this is you, these unnecessary costs will hit you every single year. You can avoid this overspending by implementing a few simple measures: Assess your actual usage levels. Stop giving technology to people who don’t need it. (Does every employee require the Office Suite? Probably not.) Layer in licensing only where necessary, based on actual application. You can perform this audit in only a week or two. The payoff? Our clients have been able to shrink their software spend by 30% simply by auditing their licenses.
Step 2: Train your technicians on their specific technological responsibility.
If you have a staff that isn’t trained properly, you’re likely asking them to take on different toolsets that they’re unfamiliar with. Which means that routine maintenance and support is either being done incorrectly or eating up an exorbitant amount of time. You’re technicians aren’t using best practices and instead create work-around processes. That’s like having a bunch of slow and invisible leaks. A well-trained and certified staff of technicians, however, can improve productivity, efficiency, and dollars saved.
Step 3: Assign focused Project Managers.
Managers often assume that their staff can multitask all day long and do everything well. This isn’t true. At Coretek, we often see companies try to cut corners by assigning the Project Manager role to a technician or architect, instead of a dedicated, objective Project Manager (PM). Technicians, at heart and through their training, get caught up in the minutiae of details, and don’t often function well as an effective PM. Thusly,by trying to do more with less you end up doing less with less, instead. This translates to lost hours, days, or weeks on the project. In sharp contrast, if you assign a dedicated Project Manager, the project will stay on track, on budget, on time, and your PM will know how to intelligently allocate additional resources as needed. So keep your tech people in the tech world, and assign a true PM to proactively and objectively manage projects.
There you have it: three steps you can take today to reduce your IT spending. Our healthcare clients who have done one, two, or all three of these steps have been able to significantly shift their IT spending downwards, while actually improving productivity and utilizing better technology. That’s what we like to call having your cake and eating it, too!